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WRITING a formal letter can be difficult for some students but with the right guidance and some practice it can be made easy.When writing a formal letter, you must pay attention to the format/layout of the letter.I hope you would consider these matters seriously and take appropriate action to make the school a better place for all of us.
Most importantly, pay attention to the tone and language. There is no need to be rude even if you are expressing your unhappiness or dissatisfaction.
Remember, you should not use informal language or contractions in a letter of this nature. In the first paragraph, you should state the reason for writing (whether it is to inform, to complain, to invite etc). From the second paragraph onwards, you should include information that is deemed necessary, depending on what you are writing about.
New books should be, bought for students’ reference.
We would like to request for a bus in front of the school.
This morning, I would like to refresh your memory about our school regulations especially regarding attire and conduct.
There are, of course, some black sheep who will break the regulations.
These days there are several formats available for writing formal letters but we will only look at the format which is used in Malaysian government departments and taught in the Malaysian school system. The number of paragraphs depends on what you are writing. In the last paragraph, state what you expect from the recipient.
This is usually in the form of an action or response.
The grass is overgrown (point 11) as it has not been cut for almost three months.
Besides, the playground equipment is damaged (point 12).