Emergency Plans For Businesses

Emergency Plans For Businesses-88
What about your customer list, contact list, or all the procedures you've developed for your independent testing laboratory?How long would it take you to get back in business if they were destroyed?What would you do if a disaster struck your business?

What about your customer list, contact list, or all the procedures you've developed for your independent testing laboratory?How long would it take you to get back in business if they were destroyed?

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(For custom software and enterprise level applications, consult your vendor to determine how to best protect your records.) Store these duplicates off-site in warehouses, in cloud-based backup resources, or other facilities specially constructed for data and record storage.

Look for a facility that is located in a different town from yours, or if you are in an area prone to hurricanes, flooding, consider using storage facilities in a different geographic region.

To avoid losing market share to your competitors, consider what alternate facilities you might use to operate if a disaster should hit your business.

Among these alternate facilities that will rent office or warehouse space for short terms, friend or neighbors with a spare room or spare office, or even your employees' homes if your business is one that would lend itself to telecommuting.

This should be some offsite location they can call to get information in the event of a disaster and to notify the company, family, and friends that they are OK.

Keep the make, model number, serial number, and purchase price.But you can take steps in advance to minimize your potential for loss from catastrophic events. What would you do if a catastrophe struck your business?While most business owners don't expect much (other than a lack of business) could do them harm, as we've seen in recent years, there are any number of relatively "common" disasters such as hurricanes, tornadoes, flooding rivers, fires and even earthquakes that can potentially disrupt your small business.Your contact list should include state, local and federal emergency phone numbers; phone numbers, addresses, and email addresses if available for major clients, suppliers, contractors, financial institutions, insurance agents, radio and newspapers, and any other individuals or businesses you might need to notify if there was a disaster.You should also have complete contact information for your employees and corporate officers.To minimize losses, make duplicates of all of your company's vital records, computer data, videos, customer lists, accounting data other documents or media that are essential to your business operations.For any data that requires a computer program to access, be sure you have a copy of the software as well as a copy of the data file that contains your records.Be sure a copy of your inventory list and images are stored in a safe deposit box or another safe place off-site.Notebook computers and cell phone connections can help you stay in touch with associates during some disasters.Once you identify these critical operations, write an emergency recovery plan that details the priority order in which your operations should be restored and where the resources to restore each business function can be found.Most businesses never stop to realize how much their ongoing business depends on documents, forms, programs, employee records, customer correspondence, contact lists, and accounting information that has been developed or collected over the years they have been in business.


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